All Logs

The All Logs section in Clappia provides a complete record of every activity that occurs within an app. Whether it’s changes made during app design, updates to submissions, downloads, integrations with Google Sheets or Drive, or chart edits, all these events are captured here in real time.

This feature is designed to give administrators and app builders full transparency and traceability over all actions within an app. Every log entry records what happened, when it happened, and who performed the action, along with additional contextual details.

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Understanding All Logs

The All Logs tab is located under the Logs section in your app (beside Workflow Logs). It shows a scrollable, timestamped feed of events, which can include:

• App creation and edits
  Activities like adding, removing, or updating fields and sections in the Design App tab.
  
  
• Submission-related actions
  Includes new submissions, edits, status updates, archival, restoration, or deletion of submissions.
  
  
• File activities
  Downloading submission data (e.g., as XLSX/CSV) or bulk uploading data to the app. Each such action is recorded, along with a clickable link on the right panel to the specific downloaded or uploaded file.
  
  
• Print Templates
  Any changes to print settings (like editing a template) are captured. Logs also display a clickable link to the PDF generated for a submission.
  
  
• Google Sheets and Drive Integrations
  If Google Sheets/Drive is connected or settings are modified, these events are logged. The log entry includes clickable links that directly open the connected Google Sheet or Google Drive folder.
  
  
• Charts and Reports
  Any action related to charts—adding, editing, or deleting—is also captured. Details such as the chart name, type, filters, and aggregation are shown in the right panel.
  
  
• Other Design App Changes
  Updates to workflows, blocks, variables, or section configurations are all recorded.

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Key Features of All Logs

1. Clickable Highlights

Many elements in the logs, shown as blue text, are interactive:

• Clicking on Google Sheet or Google Drive Folder opens the respective link.
  
  
• For print templates, PDF links allow quick access to the generated file (clickable link from the right panel).
  
  
• For submission downloads or bulk uploads, in the right panel, you can click the link to view or re-download the specific file.
  
  
• Clicking on any other blue-labeled parameter (e.g., Event Type or User) will auto-fill the search bar with that filter.

2. Right Panel Details

Clicking any log entry opens a detailed panel on the right. This panel provides:

• App Version: The app version when the event occurred.
  
  
• Event Type: The main category of action (e.g., Edit App, Submissions, File Download, Edit Chart).
  
  
• Sub Event Type: A specific action under that category (e.g., Add Field, Update Section, Archive Submissions).
  
  
• User: The name and email address of the person who performed the action.
  
  
• Timestamp: Exact date and time of the event.
  
  
• Status: Indicates the result of the event (e.g., Success)
  
  
• Additional Data:
  
  • For field-related changes: Block Label, Block Variable Name, Field Type, Section Name, and more.
    
    
  • For charts: Chart Name, Chart Type, Filters, Title, and Aggregation type.
    
    
  • For Google Drive: Synced columns, file sync settings, and links.
    
    
  • For submissions: Submission ID and source (e.g., App Home).
    
    
• Device Information: Operating System, Browser, Device, and Platform (e.g., Web or Mobile).
  
  

By default, logs are shown in reverse chronological order (latest first).

3. Search and Filters

The search bar at the top allows filtering logs by different parameters. You can:

• Filter by Event Type (e.g., Edit App, Submissions, File Download).
  
  
• Filter by Sub Event Type (e.g., Add Field, Update Section, Archive Submission).
  
  
• Use multiple filters by clicking the plus (+) icon to add conditions (AND/OR filters).
  
  
• Search by Block Variable Names, Labels, Section Names, or Chart/Report Labels.
  
  

This makes it easy to locate specific actions even in apps with a high volume of logs. You can also click on the blue texts in the logs to filter out the searches.

4. App Design Changes

• Adding, updating, or removing:
  
  • Fields or Blocks (e.g., Dropdowns, Text Fields).
    
    
  • Sections.
    
    
  • Variable names and block settings while editing.
    
    

5. Submission-Related Activities

All logs related to submissions are captured, including:

• Create Submission – A new entry in the app.
  
  
• Edit Submission – Modifications made to an existing entry from Submissions tab.
  
  
• Status Updates – Changes to the status of submissions.
  
  
• Archive and Restore – When a submission is archived or restored.
  
  
• Bulk Upload – Uploads of multiple submissions at once, with a clickable link in the right panel to review what was uploaded.
  

• Download Submissions – Any export of submissions (CSV/XLSX) is logged, along with a clickable link in the right panel to the exported file.

6. Print Template Logs

Whenever print settings are configured or modified, the details appear in All Logs. These logs:

• Show the template name, PDF name structure (e.g., {app_id}_{submission_id}.pdf), and other details like header/footer and body content.
  
  
• Provide clickable links (in the right panel) to open the generated PDF for a particular submission.
  
  

7. Google Sheets and Drive Integration Logs

When Google Sheets or Drive is connected or disconnected, or when settings are updated:

• Logs show which columns were synced and whether images, files, or print templates are included.
  
  
• Direct links to the Google Sheet or Drive folder are available from the log entry for quick access or in the right panel.
  

8. Charts and Reports

Any activity related to charts or reports, such as:

• Add charts/reports
  
  
• Edit charts/reports (e.g., updating chart filters or titles)
  
  
• Delete charts/reports
  
  

Importance of All Logs

All Logs serve as a comprehensive audit trail for your apps. They help:

• Identify changes in the app design (e.g., which field was removed and by whom).
  
  
• Track submission activity, such as edits or bulk uploads.
  
  
• Verify integrations with external tools like Google Sheets or Drive.
  
  
• Monitor generated outputs, including PDFs and charts.
  
  
• Ensure accountability, as every log is tied to a specific user and timestamp.

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Use Case

Example:
An admin notices that a field in the app has gone missing. By checking All Logs and filtering by Event Type = Edit App and Sub Event Type = Remove Field, they can immediately identify:

• Who removed the field.
  
  
• When it was removed.
  
  
• Which block and section it belonged to.
  
  

Similarly, if a bulk upload was performed, the log entry will show who uploaded it and the file used, with a clickable link to review the data.

Workflow Logs vs. All Logs

While All Logs track app-level activities, Workflow Logs focus specifically on the execution of workflows (nodes and steps triggered after submissions).
If you are troubleshooting workflow execution, refer to the Workflow Logs guide for detailed information.

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Notes

• Log Retention: Logs older than 6 months are automatically deleted. Note key activities before they expire.
  
  
• Workflow Logs Exclusion: Workflow execution statuses (e.g., Running, OK, Error) are not part of All Logs and are tracked separately under Workflow Logs.
  
  
• Export Limitations: Currently, All Logs cannot be downloaded in bulk.

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