Data View

1. How to Hide Columns in Submissions View

Once you have created an app and submitted some data, you can access and view your submissions. There are instances where certain fields or columns may not be required or are unnecessary to be seen when viewing all submissions together.

Once you have created your app, and submitted some data, navigate to the Submissions tab to view all submissions. Let’s say, for example, the ‘Submission ID’, and ‘Owner’ columns are not required in the desktop view.

Steps to hide columns in Submissions Tab

• Under the Design App tab, navigate to Configurations -> Data View. On the right panel, you will be able to select the columns that need to be seen in the Submissions tab. You can do this for both the desktop view and the mobile app.
  

• Simply select the columns that you want to be displayed. So lets say in the Desktop Data View, ‘Submissions id’, ‘owner’ and ‘comments’ are unselected. Then click on Save or the ‘tick mark’ icon at the top to save it

Data view

The Submissions tab will now not show those columns that are hidden.

• Similarly for the mobile view, simply select the columns that you want to be displayed under the ‘Mobile Data View’ option. Then click on Save or the ‘tick mark’ icon at the top to save it.

The mobile app will now not show these columns in the submissions tab.

Note: You can select up to 10 fields from the App that will appear in the Submissions tab of the Mobile App.

2. View Submissions in Swimlane Layout

In the Submissions tab, you can view submission data under different statuses configured in your app. This is possible only if you have configured your app to have statuses. Click here to know how to configure statuses for an app.

• To get your submission tab to show you a swimlane view of your submissions, in the Design App tab, click on Configuration > Data View.

• On the right panel, enable the option that says Enable Swimlanes. You will then get all the columns that are displayed in the Submissions tab. Select the ones whose data you would like to only view. Then click on Save.

• In the Submissions tab, view your submissions in swimlane view. Click on the swimlanes option next to the refresh option.

• Your data view will then be changed and will show only the selected fields as configured.

You can click on the icon again to revert to the previous view if you wish.

3. Submission View Mode

In the Submissions tab, by default when a submission is opened to view its details, a right panel appears. This format allows users to review data without leaving the main submissions page.

You can change this to a Modal view that opens submissions in a centered, overlay window for a more focused view as shown below.

Go to Design App tab > Configuration > Data View. In the Data View’s right panel, click on Open Submission. Select between two viewing options: Right Panel or Modal.
If Modal is selected, then in the Submissions tab, when a submission is opened, it will be opened as the centered overlay window.

4. Restricting Searchable Fields in Submissions Tab

Control which columns are searchable within the Submissions tab. By adjusting Searchable Fields in Data View settings, you can specify which columns users can filter or search through in the submissions list. Unselecting a column here will prevent users from using that specific column for search purposes, providing greater control over how data is accessed and viewed.

To filter through submissions in the Submissions tab, click on the search bar at the top.

Click on All Fields to see which columns can be used to filter the submissions. By default, all fields are visible.

Let’s say the submissions need to be filtered by the column named “Preapproved” as shown below.

It yields the following results.

If you want to restrict certain fields to filter submissions with, then in Design App tab > Configuration > Data View, on the right panel click on Searchable Fields.

Select the fields you want to be able to filter the submissions with. Let’s say only the “Date field is selected here.

In the Submissions table, if submissions are to be filtered, only the date field is available (and archived submissions by default).